Web Site Specification

Web Site Proposal for Columbine Pronaos

Site Developer: Mark P Martin DBA Emporium Web Design
Estimated total pages: 10 pages, 1 photo gallery, and 4 forums

This specification is designed to be a guide for the web developer and as a reference for the Columbine Pronaos. This document is a description of the proposed web site and answers the following questions:

I. What are the measurable goals for this site?

II. Who is the target audience?

III. What are the technical limitations?

IV. What is the required content?

V. What are the features and feature priorities?

VI. What is the site structure?

VII. What is the proposed schedule for completion?

VIII. Who will maintain the site?

I. Goals

By developing this web site, the following goals will be met:

• Provide for members a centralized location for news, announcements, reading, and discussion.

• Establish a point of contact (email) for officers to Grand Lodge, other affiliated bodies, and members.

• Internet marketing to advertise membership in AMORC and the Columbine Pronaos to the public who are interested in mystical topics.

• Provide a public service through the availability of relevant educational and enlightening mystical information.

II. Target Audience

The intended audience of the site is defined as:

• Group #1: Members of Columbine Pronaos and other AMORC affiliated bodies. Various levels of web experience from limited to extensive. Visiting web site for details of meetings and events, to read articles etc., and to share relevant articles and information with other members. Web site is found through announcements in the printed bulletin, in Pronaos meetings, through private email and word of mouth.

• Group #2: Local area AMORC members who are not active members of the Columbine Pronaos or other affiliated bodies. Varied levels of web experience. Same purposes as Group #1. Referred almost entirely from the printed bulletin.

• Group #3: General Public, interested in mystical topics. Moderate to extensive web experience. Visiting web site for information on specific mystical topics that appear on the web site, for information about AMORC or similar initiatic/participatory mystical organizations. Referred mostly from search engine results, and printed advertising literature and announcements, and public programs presented by Columbine Pronaos.

III. Technical Limitations

The following are the known technical issues at this time.

• Some users may have slower dial-up connections. This is sometimes a problem for web sites that host lots of large graphics. This problem will be addressed by limiting the number, size, and distribution of graphics throughout the web site.

• The Pronaos has a moderately large library of reading material, which could be well represented in an on-line searchable database. The proposed Webmaster does not possess database skills at this time. Such a feature will not be included in the web site specification at this time.

• The Pronaos may want to publish some material that is secured for access by Columbine Pronaos members only. The proposed Webmaster does not possess Internet security skills at this time. Members only material will not be posted on the web site, nor will secured sections of the web site be included in the web site specification. The exception will be off-the-shelf web components which already have security features included.

IV. Content Requirements

The following table describes all text, images, and other media that are to be included in the site.

Content Name	Description	Content Type	Content Format	Exists?	Owner
Global (All Pages, Template)
Logo	Adaptation of the Columbine Flatirons graphic, Rosy Cross, or other symbols	Image	JPEG	Yes	M. Martin, Bill Hallett
Masthead	Adaptation of the Columbine Flatirons graphic	Image	JPEG	Yes	M. Martin, Bill Hallett
Background	Solid pale lavender, or tiling pattern of Columbine flowers	Image / HTML	JPEG / HTML	Yes	M. Martin
Navigation	Consistent navigation on all pages	Navigation Bar	HTML	Yes (Snippet)	M. Martin
Copyright	Standard copyright statement on footer of each page	Text	HTML	Yes (Snippet)	M. Martin
Home Page
Introduction	General text describing the Pronaos, and what can be found on the web site	Text	HTML	Yes	M. Martin
About Columbine Pronaos Page
AMORC	Text describing AMORC values, history, etc.	Text	HTML	Yes (Bulletin, Archives)	Master, Secretary
Columbine	Text describing Columbine Pronaos, relation to AMORC, history, etc.	Text	HTML	Yes (Bulletin, Archives)	Officers
Mastery Of Life	Information for non-members on obtaining the Mastery Of Life booklet	Text	HTML	No	Officers
Contact	Contact Information for Master (officers)	Table	HTML	Yes (Bulletin)	Officers
Pull Quotes	Statements from members describing AMORC, the Pronaos, and benefits of membership	Text	HTML	No	Members
Officers’ Page
Photos	Photos of officers, and supporting members who may want to be published	Image	JPEG	No	M. Martin, Officers
Bios	A brief biography and/or statement of the officers	Text	HTML	No	Officers
Bulletin(s) Page
Current	All articles, schedule and announcements in the most recent issue of the bulletin	Text	HTML	Yes	Bill Hallett
Pronaos Meetings Page
Pronaos Meetings	Text describing regular bi-monthly meetings, potluck, benefits, how AMORC members may participate	Text	HTML	No	M. Martin, Officers
Events Page(s)
Photos	Photos members have from various events	Images	JPEG	Yes	Members
Yard Sale Page
Yard Sale	Text describing the history and purpose of the annual yard sale	Text	HTML	Yes (bulletins)	Officers
Annual Picnic Page
Picnic	Text describing the annual picnic	Text	HTML	Yes (bulletins)	Officers
Annual Retreat Page
Retreat	Text describing the (mostly) annual retreat	Text	HTML	Yes (bulletins)	Officers
Adopt-A-Highway Page
Adopt-A-Highway	Text describing our twice-annual community service work	Text	HTML	Yes (bulletins)	Officers
Conclave Page
Conclave	Text describing the occasional conclave	Text	HTML	Yes (bulletins)	Officers
Book Review page
Recommended Reading	Book review articles, or brief descriptions. Limited to approx 6 to 10 books	Text, Images	HTML, JPEG	No	Members
Photo Gallery
Gallery	An archive where photos or other images can be posted and browsed	Component	Images, scripted off-shelf web component	Yes	M. Martin
Forums
Public	A forum (chat room) where non-members can post questions, and members can share public information	Component	Scripts	Yes	M. Martin
Events	A semi-private forum, open by invitation for discussion about events	Component	Scripts	Yes	M. Martin
Convocations	A private, members-only forum for discussion about discourses, experiments during Pronaos convocations	Component	Scripts	Yes	M. Martin
Bulletin Archives	A restricted access forum, lists past bulletins	Component	Scripts	Yes	Bill Hallet, Secretary, M. Martin

V. Features and Prioritizing

The following table lists all features to be included in the web site, and their priority.

• Must have: Mandatory requirements that cannot be eliminated. Feature is essential to primary purposes of the web site.

• Should have: May create the site without it, but without this feature the site might not be as competitive as it could. Feature adds value, but is not essential.

• Could have: These features may or may not be feasible and may not make cost sense, but this is the placeholder for all things desired, that don't fit in the other two categories.

Feature	Priority
Navigation	Must have
Logo	Must have
Material promoting AMORC membership to the public	Must have
Officer’s Page	Must have
Current Bulletin	Must have
Mastery Of Life offer	Must have
Events page	Must have
Attractive template, masthead, background	Should have
About page	Should have
Contact information	Should have
“Pull Quotes” on About page	Should have
Copyright statement	Should have
Forums	Should have
Book Reviews Page	Should have
Separate page for each event: yard sale, retreat, conclave, picnic, adopt-a-highway	Could have
Photo Gallery	Could have
Past bulletin archive	Could have
Searchable Library Database	Could have

VI. Site Diagram

VII. Schedule

Tasks	Dependencies	Due Date	Date Completed
Complete and formalize planning stage	Approval of Master, and any other officers as needed	10/03/04 (Pronaos)	10/3/04
Select domain name	• List of prospective domain names • Approval of officer(s)	9/25/04 (Retreat)	10/3/04
Register domain name	Domain name selection	10/03/04	10/4/04
Construct web site template	• Logo • Masthead graphics • Background graphics • Obtaining AMORC & Columbine graphics from members	10/10/04	10/16/04
Set up email addresses	Officers’ choice	10/10/04	10/25/04
Officer photos, bios	Officers	10/17/04 (Pronaos)
Write content for Home, About, and Events pages	(past bulletins, archive material, etc.)	10/17/04 (Pronaos)	11/13/04
Obtain material for Bulletin page, Reading page, and “Pull Quotes” for About page	Members’ Input	11/07/04 (Pronaos)	11/22/04
Complete content for Bulletin, Reading, and About pages	Members material	11/14/04	12/3/04
Set up Forums	Obtain Forum software (phpBB Forum)	11/14/04	12/21/05
Set up Photo Gallery	Members’ photos	11/21/04 (Pronaos)	1/21/05

VIII. Maintenance

• Mark Martin will perform technical site maintenance.

• The Bulletin committee will submit bulletins.

• Other content will be supplied by members, as appropriate

Approvals:

I have reviewed and accept the Site Specification and authorize Mark Martin, DBA Emporium Web Design to begin work on the proposed website project according to the agreed schedule above.


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